Office Coordinator & Administrator

Office Coordinator & Project Administrator | Melbourne CBD | 6-Month Contract

Your new company
An exciting opportunity has become available to join a leading infrastructure organisation supporting a major project in Melbourne. Working within a dynamic and collaborative team environment, this role will see you provide a combination of office coordination, project administration and team support to a large multidisciplinary project team. This is a varied position suited to someone who enjoys taking ownership, building relationships and ensuring the smooth day-to-day running of a busy office. Whether your background is in office coordination, project administration, team administration or executive support, this role offers the opportunity to gain valuable exposure within a major infrastructure environment and work alongside industry-leading professionals.

Your new role
Key Responsibilities

• Coordinate the day-to-day operations of a busy project office.
• Organise meetings, workshops and team events.
• Support onboarding and mobilisation of new team members.
• Provide administrative support across project, commercial and technical teams.
• Assist with document preparation, formatting and management.
• Maintain project records, reports and documentation.
• Administer time sheets and reporting processes.
• Support SharePoint administration and document access requests.
• Coordinate office supplies, facilities and general office requirements.
• Build strong working relationships across a diverse stakeholder group and act as a key point of contact within the team.

What you'll need to succeed
To be successful, you will bring:

• Previous experience in an Office Coordinator, Project Administrator, Team Administrator, Executive Assistant or similar support role.
• Exceptional organisational skills and the ability to manage competing priorities.
• Strong communication and stakeholder management skills.
• High attention to detail and a proactive approach to problem-solving.
• Intermediate to advanced Microsoft Office skills.
• Experience with SharePoint or document management systems would be advantageous.
• The ability to work autonomously, take initiative and contribute positively to team culture.

What you'll get in return

• Opportunity to support a major infrastructure project.
• Diverse role with a mix of office coordination and project administration responsibilities.
• Collaborative, professional and supportive team environment.
• Melbourne CBD location.
• Full time & fully Office-Based

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
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