Contract Administrator – Full-Time

BrightMark Group Pty Ltd provides premium commercial cleaning services tailored to the needs of a diverse range of industries and clients across the local government, education, commercial and private sectors. Located in Nedlands, WA 6009, our organisation is continuing to expand and is seeking a skilled and motivated full-time Contract Administrator to join our team.

The base salary offered is $80,000–$90,000 per annum plus superannuation, commensurate with skills and experience.

Key Duties and Responsibilities

The successful candidate will be responsible for:

• Drafting, reviewing and finalising contracts in accordance with legal requirements and company policies.
• Engage in contract review and negotiation processes with clients, suppliers and subcontractors.
• Negotiating contract terms and conditions with relevant stakeholders.
• Preparing contract variations, amendments and supporting documentation, ensuring all changes are properly documented and agreed upon by the relevant parties.
• Maintaining accurate contract registers, files, databases and compliance records.
• Monitoring contract performance against agreed timelines, budgets, KPIs and contractual obligations.
• Preparing monthly reports on contract status, performance and compliance.
• Managing contract renewals, extensions, close-out procedures and final performance evaluations.
• Coordinating procurement and contract administration processes.
• Liaising with clients, subcontractors, legal teams, finance teams and other internal and external stakeholders regarding contractual matters.
• Responding to contract-related enquiries and serving as a key point of contact for clients on contractual matters.
• Identifying contractual risks, resolving issues and disputes where possible, and escalating matters appropriately.
• Monitoring and ensuring compliance with contractual requirements.
• Participating in contract audits and compliance reviews.
• Using contract management systems and databases to maintain and update contract information.
• Supporting effective contract risk management and implementing appropriate risk mitigation strategies.
• Contributing to the continuous improvement of contract administration processes and staying informed of relevant legislative and regulatory requirements.

Skills and Experience

The successful candidate will have:

• A Diploma or higher qualification in Business, Law, Project Management or a closely related discipline.
• At least one year of full-time experience in a similar contract administration or contract management role.
• Strong contract drafting, review and negotiation skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and the ability to maintain accurate and comprehensive records.
• Proficiency in contract management systems, databases and Microsoft Office applications.
• Strong analytical, problem-solving and organisational skills.
• Excellent stakeholder management and relationship-building skills.
• A sound understanding of contract compliance, documentation requirements and risk management.