Executive Assistant - Diocesan Director Port Pirie

Executive Assistant - Diocesan Director Port Pirie

Position Type

Catholic Education Office

Commence Date

14 Jan 2027

Employment Status

Permanent / Ongoing

FTE/Hours per week

Full Time

Role Details

The Opportunity

We are seeking an experienced and highly organised Executive Assistant to provide high-level, confidential executive, administrative and project support to the Diocesan Director, Catholic Education Diocese of Port Pirie.

Based in our Port Pirie Catholic Education Office, this pivotal role supports strategic priorities across the Diocese through close collaboration with the Diocesan Director and a broad range of stakeholders across schools, parishes, Chancery and Catholic Education offices. You will provide trusted executive support to the Diocesan Director while coordinating complex priorities, stakeholder engagement, governance processes and key diocesan initiatives.

With a high degree of autonomy, the role requires initiative, discretion and sound judgement, along with the ability to manage sensitive and confidential matters and represent the Director professionally in a range of executive and stakeholder interactions.

Key responsibilities include:

• Providing high-level executive and confidential administrative support to the Diocesan Director
• Managing complex diaries, travel arrangements, itineraries, correspondence and meeting preparation
• Coordinating agendas, reports, briefing papers, minutes and action items
• Supporting confidential and sensitive matters, including Professional Standards-related activities
• Building strong relationships across schools, parishes, diocesan offices, government agencies and external organisations
• Coordinating information requests, responses and stakeholder communications on behalf of the Director
• Supporting the delivery of major diocesan events, initiatives and projects
• Managing financial administration, records management and office operations

About You

We are seeking someone who:

• Has experience providing executive or senior administrative support in a complex environment
• Demonstrates exceptional organisational skills, initiative and attention to detail
• Exercises sound judgement and maintain confidentiality when handling sensitive information
• Builds positive relationships and communicates confidently with a wide range of stakeholders
• Thrives working independently while managing competing priorities
• Is highly proficient in Microsoft 365 and contemporary administrative systems

Why Join Us?

This is an opportunity to play a key role supporting the leadership and operations of Catholic Education across the Diocese of Port Pirie. You will enjoy a diverse and rewarding role within a supportive and close-knit team environment, working closely with senior leaders and stakeholders across schools, parishes and diocesan offices.

Catholic Education South Australia supports more than 56,000 students across 101 schools through the work of almost 9,500 employees. Together, we are raising hearts and minds and helping young people become thriving people, capable learners and leaders for the world God desires. Our people are passionate about making a difference, and we're committed to creating workplaces where our employees can thrive.

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