Executive Assistant

Exciting Opportunity

Executive Assistant to the CEO & MayorRegional Council | Temporary Assignment (3 Months) | Full-Time
Hays is currently seeking an experienced Executive Assistant to support the Chief Executive Officer and Mayor of a regional council in a busy and varied temporary assignment. This is an excellent opportunity for a highly organised professional who enjoys working closely with senior leaders, managing competing priorities, and contributing to the effective operation of a community-focused organisation.
About the RoleReporting directly to the CEO and Mayor, you will provide high-level executive and administrative support while ensuring the smooth day-to-day operation of both offices. You will play a key role in coordinating governance activities, managing correspondence, and supporting Council meetings, stakeholder engagement, and community events.
Key responsibilities include:

• Providing high-level executive and administrative support to the CEO and Mayor.
• Managing complex diaries, appointments, and meeting schedules.
• Monitoring and coordinating correspondence, ensuring timely responses and follow-up actions.
• Preparing agendas, reports, briefing papers, minutes, and meeting documentation.
• Coordinating Council and Committee meetings in accordance with legislative requirements.
• Attending Council meetings and taking accurate minutes.
• Monitoring Council resolutions and coordinating actions within required timeframes.
• Assisting with research, special projects, and operational initiatives.
• Coordinating official functions, citizenship ceremonies, and community events.
• Maintaining accurate records and documentation within Council systems.
• Building positive relationships with internal and external stakeholders while representing the organisation in a professional manner.

About YouTo be successful in this role, you will have:

• Previous experience in an Executive Assistant, Personal Assistant, Governance, or senior administration role.
• Exceptional organisational and time management skills, with the ability to manage competing priorities.
• Strong written communication skills and experience preparing professional correspondence, reports, agendas, and minutes.
• Experience supporting senior executives or leadership teams.
• A high level of discretion and professionalism when handling confidential information.
• Strong attention to detail and the ability to work autonomously.
• Well-developed stakeholder engagement and relationship management skills.
• Proficiency with Microsoft Office and electronic document management systems.

What's on Offer?

• Ongoing temporary assignment anticipated to run for approximately three months, with potential for extension.
• Attractive pay rate
• Opportunity to work closely with executive leadership and elected members.
• Diverse role combining executive support, governance, administration, and stakeholder engagement.
• Immediate start available.

For a confidential discussion, contact Tamara Monzon-Yates or Brianny Johns at Hays Recruitment or apply now with your updated resume.#3020257