Office Manager

Aspect Personnel is hiring an Office/Operations Manager to cover a 12-month maternity leave contract. Reporting to the Managing Director, you'll manage the day-to-day running of the office - finance support, HR administration,  compliance, supplier and office management - and lead one direct report.

About you
You've worked in operations, office management or business administration in small to medium-sized businesses, ideally under 100 people, and be able to draw upon your experiences across multiple firms. You're organised, discreet and practical, and comfortable moving between tasks - from following up an overdue invoice to reviewing a policy to organising a team event. You're used to supporting or managing a junior team member and happy to be in a hands-on role rather than strategic.

What you'll be doing

• Overseeing day-to-day office and administrative operations, including facilities, IT coordination, and supplier and contract management
• Managing accounts receivable and following up on outstanding debtors, working with our bookkeeper and supporting budget tracking
• Leading and mentoring an administrator - delegating work, running regular check-ins, and supporting their development
• Managing the employee lifecycle: onboarding, offboarding, HR record-keeping and training registers
• Maintaining our ISO QA system 
• Identifying operational risks and inefficiencies, and implementing solutions
• Coordinating company events, meetings and travel arrangements
• Supporting the MD with budgeting, insurance and supplier negotiations

What you'll bring

• Experience in an operations, office or business management role in multiple small to medium-sized organisations
• Experience with finance, particularly accounts receivable / debtor management and reporting (Xero preferred) 
• Experience working with an external Bookkeeper / Accountant
• Experience leading, mentoring or supervising at least one team member
• Strong organisational skills and the ability to manage competing priorities
• Natural problem solver
• Discretion and a high level of confidentiality
• Good communication and stakeholder management skills, internal and external
• Confidence with standard office software and systems

This is a 12-month fixed-term contract covering maternity leave to start mid/late October. 

Offering:

• A mix of 'all team days' and hybrid work 
• Caring, supportive small team environment'
• Team incentives, regular social events and wellbeing initiatives
• Access to modern AI tools
• A strong brand with long-standing relationships across Melbourne’s built environment sector

To apply for the role, please follow the link. 
For a list of our other vacancies, please visit our website www.aspectpersonnel.com.au