Timetable Coordinator

Timetable Coordinator

Position Type

School Leadership

Commence Date

18 Jan 2027

Employment Status

Fixed Term / Contract

FTE/Hours per week

Full Time

Subject(s)/Grade

POR2

Role Details

Position Type: School Leadership | Employment Status: Fixed Term/Contract | Classification Level: POR2

Xavier College is seeking a highly organised and collaborative Timetable Coordinator to join our vibrant Two Wells Campus (R–11, expanding to Year 12 in 2027). This is key leadership position (POR2) is responsible for the development, implementation and ongoing management of campus timetables and staffing allocations that support effective curriculum delivery and operational excellence.

This fixed-term appointment is available for a period of 2 years, commencing January 2027. This position involves a full-time, permanent teaching role.

Working closely with the Campus Leadership Team, this is an exciting opportunity to contribute to the continued growth of the Two Wells Campus by supporting strategic workforce planning, resource allocation and compliance with College and system requirements. 

This position involves a teaching component and should be read in conjunction with the Teacher Position Information Document.

As the Timetable Coordinator, you will:

• Support the development, construction and ongoing maintenance of the timetable, ensuring effective allocation of staff, learning spaces and resources
• Collaborate with Campus Leadership and Curriculum Leaders to support timetable development, staffing allocations and workforce planning
• Manage subject selections, teacher allocations and timetable adjustments throughout the year
• Develop and maintain yard duty, supervision and relief staffing rosters
• Maintain accurate student, staffing and timetable data, including enrolments, onboarding and system integrations
• Ensure timetable and scheduling practices comply with the CESA Enterprise Agreement, including contact hours, NIT and equitable workload distribution
• Support the effective operation of the campus through accurate scheduling, reporting and administrative coordination

For a complete list of key responsibilities, please view the Position Information Documents: Timetable Coordinator & Teacher

About You

The successful candidate will be a highly organised and collaborative professional with experience in timetable construction, scheduling and workforce planning, ideally within an educational setting. With strong organisational and analytical skills, they will be capable of managing complex information, balancing competing priorities and delivering accurate outcomes in a dynamic environment. They will build positive relationships with a range of stakeholders, communicate effectively and maintain a high degree of professionalism, discretion and confidentiality. A strong understanding of CESA Enterprise Agreement requirements and their application will be highly regarded.

Why Join Us?

At Xavier College, we are more than a workplace; we are a community. You will play a pivotal role in supporting teaching staff to ensure the success of our students. You will have the opportunity to make a meaningful impact, fostering a culture of growth, collaboration, and academic development. Join us and be part of a workplace that values your contribution and empowers your career journey.

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