Contract Administrator

Contract Administrator
Roster: Full-Time
Employment Type: Permanent

About the role
Our Contract Administrators play a key role in supporting major rail projects across WA, including with some of the Pilbara’s leading mine sites.
Working closely with the Project, Contracts and Finance teams, you’ll help keep key project and commercial processes running smoothly while building your skills in a supportive team.

What’s on offer

• Competitive remuneration package, aligned with experience, with the advantage of weekly pay.
• Permanent, full-time opportunity within a supportive and collaborative team environment.
• Work on major rail infrastructure projects across Western Australia.
• Ongoing professional development and career progression.
• Join a growing Australian rail business with long-term opportunities.

Skills & experience

• Experience in a Contracts Administrator or Commercial Administrator role.
• Strong understanding of construction or project-based contracts.
• Experience managing procurement, claims, and variations.
• High level of attention to detail and organisational skills.
• Proficiency in Microsoft Office Suite.
• Excellent communication and negotiation skills.
• Valid Australian Driver’s License
• Construction Induction (White or Blue Card)
• National Police Clearance
• Preferred but not essential: Tertiary qualifications in a relevant field and/or demonstrated experience in labour hire. 

Duties & responsibilities

• Assist with contract administration, including contract documentation, key dates, variations, renewals, subcontractor agreements, purchase orders and stakeholder queries.
• Prepare and manage quotations, tenders and procurement activities, ensuring requirements are met and procurement processes are completed accurately and within required timeframes.
• Support project budgets and cost management, including purchase orders, invoices, subcontractor claims, progress claims, variations, cost forecasting and cost control.
• Manage revenue administration, including progress claims, invoicing, reconciliations and month-end processes, ensuring accurate and timely financial reporting.
• Maintain accurate contract, financial and project records, registers, documentation and reporting, ensuring information is up to date and readily accessible.
• Support compliance and reporting requirements, ensuring contractual obligations, documentation, key dates and deadlines are maintained in accordance with company and client requirements.
• Use and continuously improve contract and financial systems, processes and reporting workflows, while providing administrative support to Project, Finance and Contracts teams and collaborating effectively with internal and external stakeholders.

About us!
Cat5 Rail is a 100% Australian-owned family business with over 17 years of experience delivering specialised rail services across Australia. Operating one of the country’s largest privately owned specialist rail fleets, we provide maintenance, shutdown and infrastructure solutions to major clients nationwide. With a strong focus on safety, innovation and developing our people, we offer rewarding careers and long-term opportunities across the rail industry.

How to apply
If this sounds like you and you’re ready to take the next step in your career, then click APPLY now.

We genuinely appreciate the time taken to apply, and while we review every application carefully, only shortlisted candidates will be contacted.

• Competitive remuneration package, with the advantage of weekly pay
• Work on major rail infrastructure projects across Western Australia
• Join a growing Australian rail business with long-term opportunities