Project Adminsitrator - Federal Government

• Project Officer – Website Modernisation
• Federal Government
• Canberra/ACT or Sydney based | Hybrid
• Contract: ASAP to 30 June 2027 | Up to 40 hours per week
• Australian Citizenship required
• Security clearance: Must hold Baseline clearance

MA large federal government agency is seeking an experienced Project Officer to support a major website modernisation initiative which will improve the website’s user experience, accessibility, security, technical sustainability and supporting infrastructure.

Working within a small, collaborative and delivery-focused team, you will provide hands-on project coordination, reporting and governance support as the project moves into a busy delivery phase. This opportunity will suit an experienced Project Officer who can quickly understand the project environment, work independently and manage competing priorities.

Key responsibilities

• Coordinate project activities, schedules, calendars, actions and deliverables.
• Prepare project packs, monthly reports, status updates, briefings and presentations.
• Maintain risks, issues, dependencies, decisions and action registers.
• Support project governance processes and ensure required documentation is accurate and current.
• Coordinate meetings and workshops, including agendas, minutes and action follow-up.
• Liaise with vendors, contractors, subject-matter experts and internal business areas.
• Capture and consolidate information from meetings and stakeholder discussions.
• Support business areas responsible for reviewing and maintaining website content.
• Assist with project communications and stakeholder updates.
• Maintain Teams sites, SharePoint content, shared drives and distribution lists.
• Support procurement, contractor onboarding, assurance and compliance activities.
• Maintain effective document control, versioning and naming conventions.
• Proactively support colleagues during busy delivery periods and identify opportunities to improve processes.

Skills and Experience Required: 

• Demonstrated project coordination or project support experience in a fast-paced delivery environment.
• Experience preparing governance packs, status reports, briefings and other project documentation.
• Strong organisational and time-management skills, including the ability to manage competing priorities.
• Experience tracking actions, schedules, deliverables, risks, issues and dependencies.
• Well-developed written and verbal communication skills.
• Confidence engaging with internal stakeholders, business areas, vendors and external partners.
• Strong attention to detail and a commitment to accurate record-keeping.
• Proficiency with Microsoft 365, including Teams, SharePoint, Word, Excel and PowerPoint.
• The ability to work independently while contributing positively to a small, collaborative team.
• The ability to adapt as the project moves into a busier delivery phase.

Application requirements:

• A one-page pitch addressing all essential selection criteria (this will be shared on application)
• A resume of no more than three pages.

If this is a match to your skill set and experience, please apply NOW and you will be contacted for a further chat if your profile is deemed a suitable match. Citizens with baseline clearance with only be considered for this role.