Legal Secretary

Maliganis Edwards Johnson

We are offering a full-time position for an experienced Legal Secretary with demonstrated experience working as a Legal Secretary in a personal injury practice or other sensitive practice areas. As a Legal Secretary within our Medical Negligence team, you will provide high-level administrative and practice support to solicitors working in this area.

Benefits

We value our team and believe that our employees are our greatest asset. As a member of our team, you can expect:

• A supportive and collaborative team culture
• Meaningful and purpose-driven work
• Clear systems to support staff wellbeing
• Professional development opportunities
• A firm that genuinely values its people

Task & responsibilities

The position will suit a candidate who is experienced in working in a legal firm as a Legal Secretary in a personal injury practice or other sensitive practice areas. The role requires exceptional organisational skills, attention to detail, strong written and verbal communication skills, the ability to handle confidential and sensitive materials and the demonstration of compassion and emotional intelligence. The key duties include: 

• Gathering and sharing information with stakeholders which relates to clients’ files and appointments
• Coordinating client appointments
• Managing diaries and calendars
• Welcoming clients professionally, assessing their inquiries and linking them with relevant associates 
• Collating evidence and preparing and proofreading briefs and reports
• Drafting and formatting correspondence and court documents
• Managing incoming and outgoing mails and emails 
• Managing electronic and physical files and records
• Liaising with clients via telephone and email in a sensitive and professional manner
• Redirecting client inquiries where required
• Providing support in billing and time entry
• Providing general administrative assistance
• Transcribing dictation and preparing accurate documentation from audio recordings, handwritten notes and solicitor instructions 
• Recordings action items from meetings
• Updating case files and ensuring agreed tasks are followed up and documented

You will work closely with solicitors to ensure matters progress efficiently and clients feel supported throughout the process.

Qualification & experience

• 3+ years of experience as a Legal Secretary (litigation experience is highly regarded).
• A Diploma of Legal Services or a higher qualification.
• Experience in personal injury or other sensitive practice areas.

 Are you the one? 

• Do you have at least three (3) years of experience as a Legal Secretary (litigation experience is highly regarded)? 
• Do you have a Diploma of Legal Services or a higher qualification?
• Are you experienced in personal injury or other sensitive practice areas?
• Do you have exceptional organisational skills and attention to detail?
• Do you have strong written and verbal communication skills?
• Are you able to handle confidential and sensitive materials with discretion?
• Are you compassionate and have good emotional intelligence skills?
• Are you able to manage competing priorities and work to deadlines?

Required attributes

• Strong knowledge as a Legal Secretary 
• Experience in personal injury or other sensitive practice areas
• Strong written and verbal communication skills
• Compassionate 
• Good emotional intelligence
• Motivated
• Reliable 
• Attention to detail
• Ability to multitask
• Punctual
• Energetic

Sounds like you? 

If you are an experienced Legal Secretary who is looking to contribute to meaningful work within a supportive and positive environment, we would love to hear from you. Please submit your resume and cover letter using the link provided in the job advertisement. 

About Company

Maliganis Edwards Johnson is a leading personal injury law firm that has been protecting the rights of Australians for over 35 years. The firm employs specialists who understand the complexity of compensation laws in the ACT and across Australia and use this understanding to help clients regain their independence and secure their future.

Work Type: Full time

Salary: $80000-90000

Job Publish: 18-09-2026

Job Expire: 18-10-2026

Apply on: Legal Secretary Job here!

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