Program Administrator

Position: Project Administrator Position Type: Full Time Salary: 75,000 - $90,000 Employer Name: ACECOM NT PTY LTD - t/a Acecom NT A.B.N. 29 631 325 678 Job Location: 20 Jessop Cres, Berrimah, NT, 0828, AUSTRALIA Advertising Period: 28 days - 1 Oct 2026 > 29 Oct 2026 To Apply: Please include Reference: J1801-Workforce in the Subject Line and email all applications and CV to apply@jobsource.net.au Summary Our client Acecom NT is seeking to add a Project Administrator to its established Northern Territory operations. With more than 25 years of industry experience, a workforce of over 50 employees and extensive delivery across metropolitan and remote areas, Acecom provides end-to-end ICT, communications and system solutions while maintaining a strong focus on safety, quality, reliability and successful project outcomes. The typical job responsibilities will include, but are not limited to the following: - Provide day-to-day administrative support across multiple ICT, communications and system delivery projects. - Maintain project documentation, records, registers, correspondence and other administrative information throughout each project lifecycle. - Assist Project Managers with scheduling, coordination, reporting and monitoring of project activities and milestones. - Prepare, review and distribute project reports, submissions, meeting records and supporting documentation. - Coordinate project communications between internal teams, clients, contractors, suppliers and other relevant stakeholders. - Respond to project enquiries and assist in resolving administrative issues affecting project delivery. - Monitor project documentation to ensure required information, approvals and supporting records remain current and complete. - Assist with the preparation and administration of project variations, work orders and related documentation. - Collect, compile and analyse project information to support progress reporting and management decision-making. - Track project actions, deadlines, deliverables and outstanding requirements to support timely completion of works. - Support procurement and supplier coordination by maintaining purchase, delivery and project-related administrative records. - Liaise with contractors and project personnel regarding documentation, scheduling, variations and administrative requirements. - Assist senior management and Project Managers with information required for operational and project-related decisions. - Maintain organised electronic and physical project files in accordance with company procedures and compliance requirements. - Support efficient project administration across metropolitan and remote Northern Territory works and service locations. Applicants must meet the following minimum requirements to be considered for the role: - AQF Diploma, Advanced Diploma or Associate Degree in business, project administration or another closely relevant discipline. - A minimum of 12 months' recent, directly relevant experience in a Project Administrator or closely comparable role. - Demonstrated experience maintaining project documentation, registers, correspondence, reports and other administrative records accurately and efficiently. - Strong organisational skills with the ability to coordinate multiple project activities, deadlines, priorities and stakeholder requirements simultaneously. - Demonstrated ability to communicate professionally with Project Managers, clients, contractors, suppliers and other internal and external stakeholders. - Experience assisting with project reporting, variations, work orders, procurement documentation and administrative follow-up activities. - Strong computer literacy and demonstrated ability to use common business, document management and project administration software. - Ability to work accurately, independently and collaboratively while maintaining confidentiality, attention to detail and established company procedures. To Apply: Please include Reference: J1801-Workforce in the Subject Line and email all applications and CV to apply@jobsource.net.au Due to the volume of applicants, only those meeting the minimum standards will be considered and only successful applicants will be contacted. Thank you for your interest in the role.