Executive Assistant - Investment Banking - initial 12-month contract

Sydney
Investment Banking
Contract or Temporary

Our client is a leading global investment bank seeking an Executive Assistant for an initial 12-month contract with view to turn permanent. The ideal candidate will have 5+ years’ EA/ PA/ TA experience ideally from financial services or professional services firms,  along with strong communication skills.

This role will be based in the office 5 days a week.

Key responsibilities:

• Extensive, complex diary management, including coordination of internal and external meetings, calls, video conferences.
• Maintain team diaries and contacts
• Telephone answering is a priority & accurate and prompt messages and assistance
• Travel & book flights and accommodation for team, including knowledge and awareness of the whereabouts of bankers, relevant client activities and travel policy guidelines
• Expenses & accurately complete expense reports for team of bankers each month Assisting bankers and general administration tasks, source and collate research information, news runs and project materials as required.
• Coordinate couriers and outgoing mail, distribute incoming mail
• General administration, including document production (Word) when required; ad hoc project work
• Client entertainment & organize ad hoc lunches, dinners; work with
• Events Manager and bankers to invite clients to events
• Actively foster a cohesive work environment within the EA team; working effectively with other EAs to ensure support cover during lunch hours and other absences
• Build and maintain relationships with staff in offshore offices

​​​​​​Experience:

• 5+ years Investment Banking or financial services support experience, executive‐level
  support preferred
• Strong attention to detail, ability to work effectively under pressure and with time
  constraints
• Polished and professional phone and email communications
• Significant time management, organisation, multi‐tasking and prioritisation skills
• Concur or similar experience processing travel and expenses
•  Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint)
• Exemplary demonstrated work ethic
• Ability to learn quickly and take on new responsibilities

The ideal candidate will ideally have a 5+ years of prior EA/ PA experience ideally from financial services or professional services firms along with strong communication skills.