Student Services Administration Officer

Student Services Administration Officer

Position Type

School Operations

Commence Date

27 Jan 2027

Employment Status

Permanent / Ongoing

FTE/Hours per week

Part Time

Role Details

Position Type: School Operations | Employment Status: Permanent/Ongoing | Classification Level: ESO2

Xavier College is seeking an organised and customer focused Student Services Administration Officer to join our new Riverlea Park Campus (R-6) as a founding staff member. This position offers the opportunity to support the daily operations of the front office by providing high-quality reception and administrative services to students, families, staff and visitors while contributing to a welcoming and professional school environment.

Commencing January 2027, this permanent, part-time position is offered across 41 weeks of the school year, working Monday to Friday, 8.00am – 4.00pm.

As the Student Hub Administration Officer, you will:

• Serve as the first point of contact for the campus, providing professional and welcoming reception services
• Provide a high volume of first aid support to students and staff and maintain accurate first aid records and medical information 
• Respond to enquiries from students, families, staff and external visitors, directing requests as appropriate
• Maintain accurate student and staff records, reports and administrative systems
• Provide administrative support to campus leaders, including correspondence, bookings, appointments and meeting coordination
• Assist with enrolment administration, including handling enquiries and preparing enrolment information
• Support the organisation of excursions, events, meetings and school activities
• Prepare, process and distribute a range of school communications, documents and printed materials

For a complete list of key responsibilities, please view the Position Information Document.

About You

You are a professional and approachable administrator who enjoys supporting others and delivering excellent customer service. You are highly organised, able to manage competing priorities and confident working with a range of stakeholders. You thrive in a collaborative environment and take pride in maintaining efficient systems and processes that support the smooth operation of a school community.

What You Need to Be Successful

• Certificate III in Administration or Business (or equivalent) and/or demonstrated experience in a comparable role
• Strong computer literacy and proficiency in Microsoft Office applications and library management systems
• Well-developed interpersonal and communication skills with the ability to build positive relationships across the school community
• Strong organisational skills with the ability to prioritise tasks and meet deadlines in a busy environment
• Demonstrated ability to maintain confidentiality and exercise sound judgement
• Experience providing high-quality customer service and professional reception support
• Current First Aid Certificate, or willingness to obtain prior to commencement

Why Join Us?

At Xavier College, we are more than a workplace; we are a community. You will play a pivotal role in supporting teaching staff to ensure the success of our students. You will have the opportunity to make a meaningful impact, fostering a culture of growth, collaboration, and academic development. Join us and be part of a workplace that values your contribution and empowers your career journey.

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