Front Office Coordinator

Front Office Coordinator

Position Type

School Operations

Commence Date

27 Jan 2027

Employment Status

Permanent / Ongoing

FTE/Hours per week

Part Time

Role Details

Position Type: School Operations | Employment Status: Permanent/Ongoing | Classification Level: ESO3

Xavier College is seeking a highly organised and professional Front Office Coordinator to join our new Riverlea Park Campus (R-6) as a founding staff member. This permanent, part-time position plays a critical role in establishing a welcoming and efficient front office while ensuring the smooth day-to-day operation of the Campus and wider school community.

Commencing January 2027, this permanent, part-time position is offered across 41 weeks of the school year, working Monday to Friday, 8.00am – 4.00pm.

As Front Office Coordinator, you will:

• Act as the College’s first point of contact by coordinating a welcoming and professional front office environment, greeting visitors and responding to enquiries with exceptional customer service.
• Provide timely first aid assistance as the designated First Aid Officer, administering medication and maintaining accurate First Aid records, medical information and facilities.
• Coordinate a broad range of administrative activities, including record management, document preparation, reporting and front office operations.
• Support Campus leadership by managing calendars, scheduling appointments, coordinating meetings and events, assisting with enrolments and providing recruitment administration support, as directed.
• Support the establishment of the Riverlea Park Campus as a founding staff member, assisting with the development of administrative processes and front office operations.

For a complete list of responsibilities, please refer to the Position Information Document.

About You

The successful candidate will bring substantial administration experience and a strong customer service focus, ideally within a busy school or community-facing environment. You will demonstrate excellent organisational skills, attention to detail and the ability to manage competing priorities while maintaining confidentiality and professionalism. As a founding staff member, you will be comfortable working proactively, supporting the establishment of effective administrative processes and contributing positively to a new campus environment.

You will also possess:

• Demonstrated experience undertaking a broad range of administrative duties at an advanced level.
• Exceptional interpersonal and communication skills, with the ability to build positive relationships with students, families, staff and external stakeholders.
• Strong proficiency in Microsoft Office applications, databases and administrative systems.
• The ability to work independently, exercise initiative and manage competing priorities with minimal supervision.
• Highly developed organisational and time management skills, with a strong commitment to accuracy and quality outcomes.

Experience in first aid administration and maintaining confidential records will be highly regarded. 

Why Join Us?

At Xavier College, we are more than a workplace; we are a community. You will play a pivotal role in supporting teaching staff to ensure the success of our students. You will have the opportunity to make a meaningful impact, fostering a culture of growth, collaboration, and academic development. Join us and be part of a workplace that values your contribution and empowers your career journey.

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