Office Manager - Finance & Operations

Our client is a well-established and growing financial services organisation seeking an experienced Office Manager to join their team in Sydney CBD.

This is a unique opportunity for a proactive and hands-on professional who enjoys working across finance, operations, governance and office management. Reporting to a senior leader within the business, you will play a pivotal role in supporting the day-to-day running of multiple entities while helping maintain strong operational and compliance processes.

This role would suit someone who enjoys variety and autonomy and is looking to become a key contributor within a small, collaborative team.

About the company

Our client operates in the financial markets sector and is experiencing continued growth. This role sits at the heart of the business, supporting day-to-day operations across multiple entities while helping maintain strong governance, AFSL compliance and financial processes.

About the role

This is a broad and varied position that combines bookkeeping, business operations, governance support and office management responsibilities.

The successful candidate will become a trusted right-hand support to senior leadership and play a key role in maintaining the smooth operation of the business.
 
Key Responsibilities

Finance & Bookkeeping

• End-to-end bookkeeping across multiple entities.
• Accounts payable and accounts receivable management.
• Bank and balance sheet reconciliations.
• Processing expense claims and corporate card reconciliations.
• Assisting with month-end reporting and financial administration.
• Supporting audit preparation and compliance reporting.
• Maintaining financial records using MYOB and other accounting systems.

Governance & Compliance

• Maintaining company and compliance registers.
• Supporting AFSL-related reporting and documentation.
• Coordinating board and executive meeting agendas, papers and minutes.
• Assisting with ASIC lodgements and corporate governance administration.
• Maintaining policies, procedures and contract registers.
• Supporting audit and regulatory requirements.

Operations & Office Management

• Managing daily office operations and facilities.
• Liaising with suppliers, contractors and building management.
• Coordinating office events, meetings and corporate functions.
• Managing office administration, records and document control.
• Supporting HR administration, onboarding and offboarding activities.
• Identifying and implementing process improvements across the business.

About You

To be successful in this role you will ideally bring:

• Previous experience in a financial markets, trading, stockbroking, investment, wealth management or broader AFSL-regulated environment.
• Experience working within back-office operations functions.
• Hands-on bookkeeping experience, including reconciliations, AP/AR and financial administration.
• Strong organisational skills with the ability to manage competing priorities.
• Experience supporting governance, compliance or company secretarial activities.
• Excellent interpersonal and stakeholder management skills.
• A proactive and hands-on attitude with a willingness to take ownership.
• MYOB and advanced Microsoft Office skills, particularly Excel and Word.

If you're looking for a role that offers far more variety and long-term opportunity than a traditional bookkeeping or office management position, we would love to hear from you.

How to apply 

To apply online, please click on the appropriate link below. Alternatively, for a confidential discussion, please contact Jamie Devine at jdevine@sharpandcarter.com.au